PRIVACY POLICY
ABIVA STATEMENT OF POLICY
For over eight (8) decades, Abiva Publishing House, Inc. (APHI) has dedicated itself to producing quality instructional resources that empower learners to be nation builders and global leaders. With the advent of the digital age, we extend the same dedication while observing means to protect and respect your right to privacy as clients.
In this Privacy Policy, you will understand how we collect, use, retain, share, and dispose of your personal data when you manually or electronically provide it to us whenever you use our products and/or services. This Privacy Policy also applies to other APHI products and services that do not have their own policies as yet. We recommend that you regularly review this policy as this is subject to change to reflect updates in our data security measures and policies in compliance with the requirements of the Data Privacy Act (DPA) of 2012, its Implementing Rules and Regulations, other applicable laws for processing of personal data, and other issuances of the National Privacy Commission (NPC).
COLLECTION AND USE OF PERSONAL DATA
We collect and use your personal data for documentation and processing purposes as you avail of our products and/or services. Every time we do so, we will let you know exactly what personal data we are collecting and its legitimate and business purposes. We will not collect any information beyond what we require. We will only collect the personal information that is required to process your requests and/or concerns.
Below are some information we require for each transaction.
| Data Processing System | Personal Information (PI/SPI) | Purpose |
|---|---|---|
|
Registration Form |
Full name, school, email address, and
mobile number |
Attend or join special promotions or
events |
|
Application Form |
Full name, home address, age, gender,
education, marital status, contact
information, and religion |
Evaluation and review of application |
|
PRC Professional Data Sheet |
Full name, PRC license number, email
address, and mobile number |
Accreditation of PRC units |
|
Enterprise Resource Planning (ERP) |
Full name, school, address, email
address, and mobile number |
Processing of orders, billing, and
collection |
|
Order Form |
Full name, school, designation,
address, and mobile number |
Processing and delivery of orders |
|
Contact Us Form |
Full name, school/institution, address,
and email address |
Receive product/service inquiries,
requests, proposals, and other concerns |
All information collected will be protected using safeguards appropriate to the sensitivity of the data.
COOKIES
We collect cookies and similar technologies to enhance your browsing experience. Consequently, you do not need to give your consent every time you visit our website. Rest assured that cookies information you provide will not be used to track you.
You may choose, at any time, to agree to or deny the use or setting of these cookies. Please note that choosing to disable cookies may affect some portions of the website, thus it may not function properly.
STORAGE OF PERSONAL DATA
All collected personal data is stored by APHI via local network/server and recordkeeping system. Original data is stored in both print and digital formats to ensure access to complete and accurate inventory of collected personal data at any time.
SHARING OF PERSONAL DATA
The collected personal data may be disclosed to officers and employees of APHI, its affiliates, or third parties hired by APHI; disclosure or transmittal of which shall be strictly for the purposes of your business transaction with APHI. Appropriate measures are implemented to protect its confidentiality.
APHI will never share your personal data with external parties unless we obtain your consent or we are otherwise required or allowed by law to do so.
RETENTION AND DISPOSAL OF PERSONAL DATA
We keep your personal data for a period of six (6) months to three (3) years from the date of request or until the purpose of its collection expires. In some instances, we may have to keep your personal data for a longer period of time when necessary as long as it remains to serve its legitimate business purposes.
PROTECTION OF PERSONAL DATA
We secure and protect your personal data with appropriate safeguards to ensure its confidentiality and availability, to prevent unauthorized use, and to comply with the requirements of the law.
To detect and mitigate the threats to information security and data privacy, we have implemented appropriate organizational, physical, and technical controls, such as the following:
- Regular review of our collection, processing, storage, retention, and disposal practices, including physical and electronic security measures to guard against unauthorized access to our network and systems
- Mandated confidentiality among our authorized employees, contractors, and other external parties who may process your personal data
YOUR RIGHTS AS DATA SUBJECT
You have rights to your personal data under the law, as follows:
Right to be Informed
You have the right to be informed of how and why we collect and process your personal data, where we collected it, with whom we share it and why, how we protect it, how long we keep it, and how we dispose of it. You will also be informed of any changes to our data processing activities before these are implemented.
Right to Object
You have the right to object to the processing of your personal data when the sole criterion for processing is our legitimate interest. You also have the right to withdraw any consent previously given for the processing and/or sharing of your personal data.
Right to Access and/or Rectify
You have the right to access, and, upon demand, to request for a copy of any personal data that we hold about you as well as to ask to correct if you deem necessary.
Right to Data Portability
You have the right to obtain a copy of your personal data in a structured and commonly used format that allows you to use your own data subject to APHI’s transfer policies and procedures.
Right to Erasure or Blocking
You have the right to suspend, withdraw, or order the blocking, removal, or destruction of inaccurate, incomplete, outdated, false, or unlawfully obtained personal data or personal data not necessary for the purpose for which it was collected, and for such other cases provided for in the Data Privacy Act of 2012.
Right to Damages
You have the right to be indemnified for any damages sustained due to inaccurate, incomplete, outdated, false, unlawfully obtained, or unauthorized use of your personal data.
OUR COMMITMENT
We are dedicated to protect and respect your right to privacy following these principles:
Visibility and Transparency
We will provide you with clear, accurate, and timely information on protecting your personal data. You will know the legitimate and business purposes for your data and how we collect, use, store, process, and dispose of it.
Respect for User Privacy
Your privacy is our utmost concern. We shall inform you in advance before we process your data. You will be provided with information about means to exercise your rights over the use of your personal data.
Full Functionality
We will only collect the personal data required to process your requests and/or concerns. All information collected will be protected using safeguards appropriate to the sensitivity of the data.
Proactive and Preventive
We will conduct regular internal data protection reviews to confirm our fulfillment of our privacy commitments. Furthermore, we will comply with the requirements of DPA, its Implementing Rules and Regulations, other applicable laws, and other issuances of the NPC.
Privacy as the Default Setting
We will limit the personal data we collect from you, either in processing your issues and/or concerns, and we will provide reasonable protection to safeguard your data.
End-to-End -Security
We will provide appropriate security throughout the entire process of getting your data. This ensures that all data is securely retained and is subsequently destroyed at the end of the process in a timely fashion.
Children’s/Students’ Privacy
We will ensure that the collection, access, and use of children’s/students’ information are appropriate in all given circumstances and are compatible with applicable laws.
Accountability and Enforcement
All responsible person/s or entities will be accountable for ensuring that the stated privacy principles are met.
HOW TO REACH US
DATA PROTECTION OFFICER
Abiva Publishing House, Inc.
851 G. Araneta Avenue, Brgy. Tatalon
1113, Quezon City
(632) 8712-0245
www.abiva.com.ph
wecare@abiva.com.ph
Privacy Notice
Personal Information
We collect the following personal information from you when you manually or electronically submit to us your complaints, inquiries, product orders, or requests:
- Full name
- Home address
- Email address
- School/company/organization represented and position
- Contact number
Use
The collected personal information is utilized solely for documentation and processing purposes within Abiva Publishing House Inc. (APHI), its affiliates and third parties hired by APHI, and is not shared with any outside parties. They enable APHI to properly address the complaints, forward them to appropriate internal units for action and response, and provide clients or complainants with appropriate updates and advisories in a legitimate format and in an orderly and timely manner.
The collected personal data may be disclosed to officers and employees of APHI, its affiliates, or third parties hired by APHI, and disclosure or transmittal of data shall be strictly for the purpose indicated above and subject to appropriate measures being taken by APHI to protect the confidentiality of your personal data.
Protection Measures
We will secure and protect your personal data with appropriate safeguard to ensure its confidentiality and availability, to prevent unauthorized use, and to comply with the requirements of the law.
Only authorized APHI employees have access to these personal information, the exchange of which will be facilitated through email and hard copy. The personal data of those hired by APHI or any of its affiliates will be retained. Otherwise, author or employment application records will be destroyed after two years. Physical records shall be disposed of through shredding, while digital files shall be deleted.
While we strive to use commercially available means to protect your personal information transmitted over the internet, we cannot guarantee its absolute security.
Service Providers
We may engage third party companies or individuals to provide and perform services upon our request or on our behalf. If they may be given access to information transmitted over this website, including your personal information, such is only for the purpose of performing essential tasks on our behalf and are obligated not to disclose information or use these for any other purpose.
Children’s Privacy
We will not collect personally identifiable information from children under 18. If you are aware that your child has provided us with Personal Information, please contact us and we will delete such information from our servers immediately.
Access and Correction
You have the right to ask for a copy of any personal information we hold about you, as well as to ask for it to be corrected if you think it is wrong. To access, correct, complete, update, or request for deletion of any personal information we have about you, please contact hrd@abiva.com.ph.
Changes to this Privacy Policy
We may periodically update this Privacy Policy and changes are effective when posted on this page. You may check this page from time to time.